The PIP programme is delivered in two separate rounds during the academic year. Registrations are invited for a defined period at the start of each semester and this is followed by induction training, objectives setting and partnership matching.
Stage 1: Recruitment
The PIP Programme requires publicity and the recruitment of partners from across the University, Third Sector Organisations and local schools. Publicity takes place for a 4 week period through existing networks, contacts and media channels both on campus and beyond. The Sustainability Service identify and approach local third sector and community organisations which would benefit from the PIP programme. This is supported by organisations and groups providing support services and specialist advice to third sector organisations across the Leeds City Region, including Voluntary Action Leeds. Third Sector partners are engaged through the University, Sustainability Service and Third Sector partner’s media channels and attendance at local networking meetings.
Stage 2: Registration
University staff, third sector organisations and schools can register their interest in being involved with the PIP programme through a single online application form. The form has be designed to capture key information about partners, their roles and organisations, and what they are hoping to gain from their PIP partnership. This information is used alongside partner’s objectives to support the matching process.
Stage 3: Induction and Training
Registration is followed by an induction training workshop. These workshops provide partners with more information about the programme and gain the most benefit from their PIP partnerships. Interactive activities are designed to help partners: consider the broad range of work themes that they might explore through their partnership, understand the key challenges to working in partnership and with defining their specific partnership objectives.
Stage 4: Objective Setting
Partners complete an objectives form at the end of their induction workshop. The form includes sections that define partner’s initial objectives, their personal and organisational strengths, and any challenges that they need to overcome to achieve their objectives. The information provided forms the basis for making a partnership match and also supports partners by providing a structure and content for discussion at their first meeting.
Stage 5: Partnership matching
A partnership match is made following the review of the information provide by partners in their registration and objectives forms. Partnerships may be formed on the basis of similar professional interests, project ideas or personal and organisational development needs. Where a match has not be identified, an application is either rolled over to the next round. In the case of partners seeking more specialist objectives, suitable partners are identified and approached to be involved.
Stage 6: Match Confirmation
Partnership matches are confirmed and introductions are made to both partners. Once matched partners agree to arranging their first meeting within 6 weeks. This meeting is the start of a process of getting to know each other and finding out more about their respective objectives. It is a formalisation of what partners have initially identified as a personal, project or organisational development needs. It is also a time for partners to discuss their compatibility, how they will work together to meet their objectives and some of the practical issues such as what strengths they bring to their partnerships.